Guidelines for Presenters

Registration Requirement

All presenters must register and pay the appropriate conference fee by the early registration deadline date.  If you do not register by that date, and do not inform the Programme Committee of your inability to register by this date, your presentation may be withdrawn from the Conference Programme.

General Guidelines

  • Please remember that there are likely to be colleagues in your audience whose first language is not English and from cultures different from your own. When compiling and delivering your presentation, make it as clear and accessible as possible.
  • Presenters are required to check their equipment (e.g. PowerPoint file, laptop if bringing one, A/V, etc.) before the session to ensure it will work. Session chairs and time-keepers will keep each speaker to the allotted time.  Time lost in setting up equipment will be deducted from the speaker's presentation time.
  • Speakers are advised to bring their own hard copy of their presentation, as back-up in the unexpected event of equipment failure, in addition to hand-outs.
  • Please bring at least 20 copies of your presentation, or summary of it, as a handout for your audience.
  • The Conference cannot ensure that there is Internet access in the venue of your presentation.
  • In making your presentation, ensure that you cover the same material as stated in your abstract.
  • If you are presenting an empirical study, please allocate enough time to describe the results of the study. State the results simply and clearly so that significant facts can be readily identified. A visual display of the statistical analyses and outcomes may be helpful.
  • Please be sure to be present in the session room for the discussion period at the end of the session (which may not be immediately after your presentation).
  • While copyright with your abstract/presentation/paper remains with you, by submitting it to/presenting it at the conference, unless you inform APNME in writing to the contrary, you agree to APNME publishing any material submitted or presented, in any form, under a non-exclusive licence and that, if you are one of several co-authors/presenters, you confirm that you are authorised to grant such a licence on their behalf. You also warrant that, unless otherwise clearly stated, all material is your original work and does not infringe the intellectual property rights, or other rights, of any other person or plagiarise any other work.


  • Each session room will be equipped with a computer, an LCD projector and a screen.  All computer presentations should be brought on a flash drive memory stick and will be operated by the presenter.
  • If you wish to use your own laptop for the presentation, please check, well before the session starts, that the connection between the LCD projector and your laptop works.
  • If you need audio amplification in your presentation (e.g. with video clips) then you must let the organisers know when you register and we shall try to provide this.

PowerPoint stc Slide Presentation

  • Please bring your presentation file on a USB Storage Device and, unless using your own laptop, move it onto the laptop supplied in the room prior to the session.
  • Please save your file in a version which can be opened in Microsoft Office 2007 and XP. If you need a specialised font, it should be embedded into your PowerPoint presentation.

Using Media during the Presentation

  • All laptops supplied will contain a Windows Media Player. Please save your video clips in Windows Media Video (WMV) format on a USB Storage Device together with the presentation file.
  • The session rooms are not equipped with DVD and VHS players. Please convert video files (DVD or VHS formats) to WMVs so that you can play them on the computers.

Guidelines for Paper Presentations

The Programme Committee will put most paper presentations together in groups of three, in a 90-minute slot.  While the Committee will try to accommodate a presenter's request for 45 minutes' presentation time it cannot undertake to do so.

  • Each presenter will be allowed 20 minutes presentation time (or 35 minutes in the case of a 45 minute session).  The session chair appointed by the Programme Committee will hold you to this time. It is advisable to rehearse your presentation prior to the meeting to ascertain that the time is not exceeded. There will be discussion time after all the presentations.

Guidelines for Symposium Presentations

Symposia will be allotted a total of 90 minutes, to include presentations and discussion time.

Symposium organisers will decide on the overall structure of the symposium and should nominate a member of the symposium as chair to oversee the running of the symposium.

Guidelines for Roundtables

Roundtables will normally be allotted one hour and may be either formal or informal.

In both cases, it is suggested that a roundtable comprises no more than 10 persons with two persons acting as discussants and one as chair who will oversee the running of the roundtable. A possible structure might be that the theme for the roundtable is introduced by one discussant (for about 5 minutes) providing a view on the theme, followed by the second discussant providing an alternative view. Roundtable discussion would then follow.

Formal Roundtables will normally be accommodated in the main conference programme and will be conducted in English. Conference participants who are not part of the roundtable discussion may observe if they wish.

Informal Roundtables will take place outside the main conference programme, for example at a mealtime. These may be conducted in languages other than English. Conference participants who are not part of the roundtable discussion may observe if they wish. The roundtable chair may provide minimum translation to assist observers, if it is felt necessary and the chair is able to do so.

Guidelines for Poster Presentations

Available poster space is 90(cm) wide and 120(cm) high.

Some tips for an effective poster include:

  • minimise words
  • use graphs, charts, tables as a tool for communicating ideas
  • make it colourful
  • be sure the text is in large font
  • be sure the contents have a logical flow
  • layout and headings must be visually stimulating
  • be organised: the design of the poster and the style of delivery must be organised in order to be effective
  • practise presenting your poster and prepare a brief script of one or two paragraphs and also a succinct one-sentence summary of the key message or theme to interest people and for them to take away
  • think about having a postcard summary of your poster for people to take with them.

Criteria for Poster Award

Also see APNME Best Poster Prize

Does it convey the main idea of the research project?
Does it capture the attention of the reader/viewer?
[Maximum length 15 words]

Is the research problem/topic/question clearly stated and explained?
Is there an appropriate minimum of background information, definitions of terminology, and placing within published, primary literature, to give context to the research question/s or philosophical problem/s?
Is the justification of the research design clear and concise?
[Maximum length approximately 200 words.]

Is the description of the research design, either quantitative, qualitative, mixed methods, or philosophical, clear and concise?
Are figures, tables, flow charts, diagrams, and/or pictures used effectively and efficiently to illustrate the research design?
[Maximum length approximately 200 words.]

Is the description of the analysis approach clear and concise?
Are the main points, or the position taken, in the analysis clearly identified and readily connected to the findings of the research process?
[Maximum length approximately 200 words]

Are the research questions answered or the position defended in a clear and concise way?
Is the discussion of the research work related back to the published, primary literature?
Is the research work's relevance to the conference themes and possible future research clearly indicated?
[Maximum length approximately 200 words.]

Literature Cited
Is the chosen formatting style consistently adhered to?
Are significant journal articles referred to?
[Maximum length 10 citations.]

Layout and Presentation
Is there appropriate use of words and is the text in large easily legible font?
Are graphs, charts, pictures, and/or tables used as a tool for communicating ideas and is the poster colourful?
Do the contents have a logical flow and are the layout and headings visually stimulating?
Is the design and style of delivery organised for effectiveness?
Did the poster presenter have an effective and short spoken brief and was the presenter able to engage in open dialogue about the research?